Randstad Lease Administrator in San Rafael, California

Lease Administrator

job details:

  • location:San Rafael, CA

  • salary:$27 - $32 per hour

  • date posted:Tuesday, March 13, 2018

  • job type:Contract

  • reference:425454

  • questions:415-733-7530.

job description

Job Title : Lease Administrator (in Corporate Real Estate Division)

Position Overview

We are seeking a smart, innovative, and solution oriented individual to join our Client in their Bay Area offices located in San Rafael and San Francisco to perform the administration of a portfolio of leased and owned properties, primarily in the Americas, with some administration of international locations.


  • Administration of leases, amendments, abstracts and terms for accuracy and ensuring Autodesk compliance with those terms.

  • Maintain a global database of properties ensuring all data is accurately abstracted, and ensuring all documents are stored both electronically and in hard copy format for quick and complete access.

  • Abstract lease documents into an enterprise, cloud-based lease management system.

  • Verify and evaluate invoices for compliance to lease terms, working with Landlords to reconcile charges, credits, errors and disputes.

  • Conduct operating expense reconciliation reviews, perform desk audits of leases and identify potential properties for full lease audits.

  • Generate monthly rent and variable expense reports, route for approvals and work with A/P for timely payments.

  • Issue monthly reports to the Real Estate and Facilities teams as well as other inside Client departments such as Legal, Finance, HR, Risk Management.

  • Develop and produce ad hoc portfolio reports as required.

  • Work with Client Real Estate Portfolio Managers to obtain necessary documents related to new and existing transactions.

  • Work regularly with our Finance business partner to provide portfolio information and reporting for annual budgeting and monthly property operations.

  • Interface with and respond to requests from internal organizations such as Finance, HR, Risk, Legal to ensure lease compliance and fulfill compliance reporting.

  • Partner with field Facilities teams to obtain information and fulfill requests related to leases.

  • Maintain good relationship with Landlords regarding lease compliance and rent payments.

  • Lease administrative duties including receiving, scanning and inputting invoices, creation of lease files, filing correspondence and lease documentation, hard copy and electronic file storage.

  • Obtain lease translations for foreign leases from third party vendor.

  • Assist in developing standard lease administration procedures.

  • Assist Manager and the Real Estate team on special projects as needed.

Minimum Qualifications

  • Bachelor's degree from a four-year college or university with emphasis on Business, Accounting, Finance or Real Estate preferred.

  • 5+ years' experience administering leases with the ability to comprehend and interpret complex lease documents.

  • Knowledge of new FASB/IASB lease accounting standards

  • Deep experience with one or more industry standard lease administration databases

  • A passion for data integrity and accuracy, attention to detail and strong organizational skills

  • Strong oral and written communication and customer service skills

  • Ability to problem solve and bring innovative ideas

  • Experience working in a fast-paced deadline-driven environment

  • Able to establish and foster good relationships

  • Ability to respond to requests in a timely manner

  • Must possess good interpersonal and team skills

  • Proficiency with MS Office, especially Excel