CyberCoders Senior Construction Project Coordinator in San Mateo, California

Senior Construction Project Coordinator Senior Construction Project Coordinator - Skills Required - Project Coordinator, Construction, Project Administrator, multi-family

A high end Developer/ Owner-Builder is seeking a Senior Project Coordinator to join the team and work on site for a high density multi-family project. The Project Administrator/ Coordinator will provide administrative support to the Operations Department and field associates.

If this sounds like you, please read on and you are encouraged to apply ASAP!

What You Need for this Position

  • 3+ years of experience with Real Estate Development, Construction, and/or Design Firms preferred

  • 3+ years of administrative experience

  • Experience with Project Controls software systems like Procore, Prolog, Constructware or similar a plus

  • Construction accounting experience a plus

  • Desire to work and be successful in a heavily administrative role

  • Extensive knowledge of MS Office (Word, Excel, Outlook) and Adobe Acrobat

  • Ability to manage multiple projects and work will under time and other constraints

  • Ability to work in a team environment as well as independently

  • Strong attention to detail and processes

  • Strong written, interpersonal, and verbal communication skills

  • Strong service orientation to internal and external customers

What You Will Be Doing

The Construction Coordinator will play a vital role in creating and consolidating reports in Excel and managing contracts and purchase orders.

  • Assist the team in distributing and tracking construction plans and permits

  • Assist in preparing, processing, and distributing bid packages for mailing

  • Creates and maintains Buyout / Contract log

  • Prepare and process subcontracts and purchase orders through Timberline Project Management

  • Coordinate with Project Manager and Superintendent on establishing an on-site construction office

  • Assist with schedules and Monthly Progress Reports

  • Process change orders and subcontracts through Procore Project Management Software

  • Takes meeting minutes at Project Team Meetings and Owner Meetings.

  • Tracks and distributes fully executed subcontracts and change orders to accounting for payment processing.

  • Acts as liaison between subcontractors / vendors and accounting, as necessary.

  • Assist and distribute documents in the closing and reconciliation of contract accounts with accounting.

  • Prepares contracts, purchase orders, exhibits, templates, correspondence, reports, and other documentation as needed.

  • Maintains all files, logs and spreadsheets

  • Sorts, photocopies, and files

  • Schedules travel and transportation as needed

  • Provides administrative processing and distribution of RFIs, Submittals, ASIs and Drawing Logs

  • Attends work as scheduled to support the ongoing success of the company

  • Other duties, responsibilities and special projects assigned

What's In It for You

  • Competitive Pay

  • Comprehensive Benefits Package

  • Great work environment

  • Flexibility

  • Company discounts

  • Other Cool Perks!

Senior Project Administrators/ Coordinators in the multi family construction space are encouraged to apply ASAP or you can send your resume to me directly at

Applicants must be authorized to work in the U.S.

CyberCoders, Inc is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Senior Construction Project Coordinator CA-San Mateo AM8-1440308