ERRG Proposal Coordinator in San Francisco, California

Proposal Coordinator

Location: San Francisco, CA

Job Code: T18-023

# of openings: 1

EEO job category: 2-3 Administrative Professionals



At ERRG, we believe that each of our projects are significant and the most critical ingredient for success is our people. Our people provide the talent, experience and passion that lies at the heart of every one of our projects. That is why we can provide the challenges and inspiration to help our people grow professionally and personally.

Our San Francisco office is seeking a full-time hire who is self-motivated, dependable, and a strong communicator to be a Proposal Coordinator.


Reporting to the Marketing and Business Development Department, the successful candidate must be able to manage and coordinate multiple projects simultaneously. Proposal Coordinator is responsible for assisting the proposal lead with developing, editing, and producing various marketing materials. This position requires the ability to successfully handle multiple proposals simultaneously in a deadline driven environment. Strong Microsoft Office skills, good organization, enthusiasm, and great follow-through are essential.

Essential Duties and Responsibilities:

  • Assist the proposal lead with organizing and developing project descriptions, resumes, company statements of qualifications, presentations, and other proposal and marketing materials.

  • Coordinate and participate in proposal strategy development; coordinate graphics and proposal production; and assist technical staff throughout the proposal development process.

  • Assist with entering data into various federal and state forms, as well as bid documents.

  • Analyze, review, and respond to Requests for Proposal, Requests for Qualifications, and Requests for Information.

  • Assist other proposal authors, business development personnel, and construction estimators with business development submittals.

  • Assist in the assembly of high-quality client deliverables.

  • Assist with gathering documentation for various awards, certifications, and licenses.

  • Perform administrative duties, including copying and managing electronic marketing resources and files.

  • Other duties as assigned.

Minimum Qualifications:

  • 2-4 years of industry-related experience.

  • Excellent written and oral communication skills.

  • Must be analytical, with attention to detail, able to multitask, and well organized.

  • Highly proficient with Microsoft Word and Adobe Acrobat.

  • Working experience with Microsoft Excel, Visio, and Powerpoint.

Preferred Qualifications:

  • Bachelor’s degree (B.A.) from 4-year college or university.

  • Working knowledge of Adobe Creative Suite

  • Sufficient experience to self-start in a midlevel position with oversight from experienced technical staff and proposal lead

  • Deliver well written non-technical proposal sections and edit technically written sections for readability of a proposal or marketing materials

  • Develop PowerPoint presentations with input from technical staff

  • Organize and maintain all final products on a network server and in hardcopy