HR Generalist

job details:

• location:San Francisco, CA

• salary:$31 - $36 per hour

• date posted:Monday, April 16, 2018

• job type:Contract

• reference:428434

• questions:415-733-7530.

job description

Job Description:

Position Responsibilities and Duties:

• Act as primary administrator for background screening program which includes reviewing/monitoring results for errors and red flags; following up with HR Partners and Corporate HR Manager regarding necessary actions; communicating/following up with vendor regarding issues and proactive changes; preparing and training users, setting up location/division access

• Oversee Affirmative Action Plan required updates and communications

• Oversee, manage, and actively participate in Company's I-9 self-audit process, as well as assist in preparation of I-9s during DHS/ICE audits

• Direct HR Services in managing file archives, storage, and record purging processes per required retention policy

• Review and manage Client Mandated background and drug/alcohol screening, badging requirements to ensure we can adhere to the client's requirements while maintaining Company policies and employment law compliance, review recommendations with Corporate HR Manager, and provide guidance to field HR

• Assist Corporate HR Manager with recommending modifications to Company Substance Abuse Prevention policy and testing procedures to ensure legal compliance and business needs/expectations are met

• Fulfill role of backup Substance Abuse communicator for all divisions as necessary

• Back up and assist with employee relations issues and terminations as well as assist with preparation of disciplinary memorandums, as needed

• Act as primary point of contact and administrator of Company's E-verify program (within and outside of Workday) which includes setting up and deactivating user access, assisting with technical and user issues by working through issues with E-verify agency

• Maintain LinkedIn, Glassdoor, and Company jobs email accounts, including responding to or triaging reviews, inquires etc.

• Prepare offer letters and conduct new hire onboarding paperwork and orientation program, as needed

• Conduct new hire orientations including schedule first day/week of orientation activities for San Francisco based employees

• Participate in termination meetings as needed

• Triage general employee inquiries by directing them to appropriate Field HR, Benefits or Payroll teams

• Actively participate in training programs for new HR team members to ensure knowledge transfer of procedures, protocols, WD business processes, etc.

• Assist Corporate HR Partner with immigration program administration including preparing visa filings and other immigration needs (US and out of Country)

• Stay abreast to current federal, state and case law changes and monitor labor law updates for changes that affect HR, and notify Corporate HR Manager of these changes

• Manage and successfully execute all annual EEO-1, VET 4212, and other government and industry specific survey/reporting requirements in a timely and accurate manner

• Oversee annual OFCCP self-reporting process, provide assistance

• Drive recurring Companywide EEO/OFCCP Self ID campaign every 5 years

• Recommend new approaches, policies, and procedures for continual improvements in efficiency of department and services performed

• Review and recommend updated to Company HR Policy Manual and Employee Handbook

• Review subpoena responses prior to release to requesting party

• Oversee Preferred Drivers Program in conjunction with Fleet Safety Program by checking in with HR Assistant who administers program

• Oversee HR Operation's SwinNet content

• Assist with system records' corrections, maintenance and integration issues while communicating corrections to Corporate HR Manager and Benefits Manager

• Respond to historical data requests from Field HR and management for which they do not have visibility to (including E1 data and physical records)

• Draft or revise Job Profiles, job descriptions, job families, and titles for review/approval by Corporate HR Manger and CHRO (enter in Workday as needed)

• Assist in system records corrections maintenance and integration issues within Workday while communicating corrections to Corporate HR Manager, Benefits Manager, and Sr. Workday System Analyst

• Monitor various employee data (as directed) in Workday for errors, red flags, incomplete data, non-compliance data (outside of Company policy parameters) and data integrity issues; and work with Field HR, Corporate HR Manager, Benefits Manager, Sr. Workday System Analyst to determine appropriate course of action and see it through correction/completion

• Monitor incomplete I-9 processes within Workday and follow up with Field HR for completion

• Monitor unauthorized E-verify results in Workday and follow up with Field HR for appropriate next step actions

• Back up Corporate HR Partner on all functions, as needed

• Back up HR Operation team members and Field HR, as needed

• Assist with general HR Operation tasks such as filing, data entry, and scheduling meetings

• Complete special projects as assigned by department management

• Complete other responsibilities as assigned

Minimum Skills or Experience Requirements:

• High School Diploma or equivalent

• AA degree or equivalent training or experience; college degree preferred

• 3-5 years of HR generalist experience

• Proficiency with MS Office and HRIS systems

• Prior payroll, accounting or HRIS experience a plus

• Strong data entry skills

• Exceptional interpersonal

• Working knowledge of general office procedures and office machines

• Analytical skills and problem-solving ability

• Accurate attention to detail and good organizational skills

• Ability to follow directions and procedures

• Exceptional interpersonal skills with all levels of employees and outside vendors

• Strong written and verbal English communication skills, including professional telephone and email manner

• Professional demeanor

• Reliability, dependability and flexibility