IGT Executive Assistant 1 in San Francisco, California
Req No. 16989BR
Job Posting Title Executive Assistant 1
Location CA - San Francisco
Employment Status Full Time
Description Administrative Assistant: Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various functional areas.
First Year Goals
Support the administrative needs of three VPs. Manages schedules, take, screen and direct phone calls, make travel arrangements, do expense reports. Keep track of invoices, billings and other aspects of the interactive game studio and product management team . In addition to supporting two directors, Also supports senior executives and VPs when they visit the office
Support office management needs and other administrative support: On-boarding of staff, assist in special projects such as purchase of equipment needed to support game development. Assist with planning of all hands meetings by supplying necessary equipment, phones and presentation materials. Support office events and tradeshow coordination.
Support Site Manager in office facility work: Support management of outside vendors, maintain contracts for such vendors required for office upkeep. Be a key contact for building management. Support building management in fire, safety, earthquake and other drills.
BA: College Degree
3 to 5 years experience, providing administrative positions to company executives or VPs
Proficient in SAP systems, and familiar with billing & invoicing procedures
Proficient in Excel, Powerpoint
Ability to multi-task and set priorities
Be able to trouble-shoot and find answers regarding company policies and procedures
Ability to work overtime as required
Must have been an administrative assistant experience to more than one Executive.
Office management experience required.
Special requirements needed
Work overtime as needed
Keys To Success
• Drive results to achieve high-quality work results regardless of work complexity.
• Build collaborative relationships both internally and externally
• Decision making to identify and understand situations; identify opportunities to proactively resolve.
• Personal energy to proactively address situations and adopt a positive approach; resilience in front of change and obstacles.
• Self-leadership to continuously learn and develop oneself
• Foster innovation
. An Equal Opportunity Employer – Minority/Female/Disabled/Veteran