The Salvation Army Administrative Assistant in San Francisco, California
The Salvation Army
Golden State Divisional Headquarters
POSITION: Administrative Assistant
SUPERVISOR: Director of Development
STATUS: Non-Exempt, full-time, 40 hours per week
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human
needs in His name without discrimination.
The Administrative Assistant will provide administrative support primarily to the Director of Development and the Development Staff, particularly to the Donor Relations Director based in San Francisco.
• Entering and maintaining donor files on Portfolio.
• Acknowledge donations over $500.00 and event donations and RSVPs.
• Provide direct support for five annual special events.
• Communicate with Field Development Staff located throughout the Division to keep team up to date with various information.
• Advisory Board tasks include, but are not limited to: Compile agendas for Board and committees, email reminders to members, maintain Board roster and handbook, and compile stats as needed.
• Creating, coordinating, and maintaining check requests for Development staff.
• Create and prepare correspondence including transcribing, composing and mailing letters and memorandums as necessary while insuring accuracy and correct protocol.
• Take initiative in responding to routine correspondence.
• Assist in the organization detail and participation of special activities.
• Coordinate and mail meeting notices, prepare agendas, take and distribute minutes and assist in other preparatory detail for meetings.
• Answer incoming telephone calls and direct to appropriate staff members or units.
• Pick up mail, open, sort and date-stamp for the Development Department.
• Maintain meeting and activity calendars for the Development Department, the Director of Development, and Donor Relations Director for San Francisco including making appointments and distributing information to appropriate staff.
• Organize and maintain the Development Department’s office filing system.
• Research donor information from donor database (Portfolio) and from outside research services
• Compile statistics, as required. Creating, compiling, and running reports/queries on Portfolio and Microsoft Excel.
• Order and maintain supplies for the Department.
• Provide clerical support to other staff in the Department.
• Collect and coordinate timesheets / attendance sheets for DoD’s signature.
• Coordinating birthday, Christmas, and other Holiday cards.
• Research work utilizing various resources such as the internet, Portfolio, and Donor’s Central at the request of staff.
• Responsibilities to Donor Relations Director (DRD) include but are not limited to; managing DRD’s calendar, coordinating localized mail appeals for various events and time periods throughout the year, assisting with DRD’s portfolio of aprox. 300 donors, scheduling
tours with donors, assisting with updating donor Portfolio notes, organizing micro-events, preparing expense and check requests forms, conducting research, and scheduling meetings.
• Other duties as assigned
• Associates Degree required, Bachelor’s Degree a plus.
• At least one year of experience as Administrative Assistant or related position.
• Able to demonstrate strong written and verbal communication skills.
• Able to take initiative.
• Capable of maintaining a high level of integrity and confidentiality.
• Detail oriented, accurate and precise, and maintain accurate filing systems.
• Capable of handling and controlling multiple projects.
• Demonstrate strong “team player” attitude.
• Able to work independently with minimum supervision.
• Computer literate, preferably in Windows environment (Microsoft Office), Desktop Publishing preferred (HTML and Photoshop a plus). Must be fluent in Microsoft Word.
• Able to demonstrate strong communication skills both written and verbal.
• Self-motivated and able to motivate others.
• Excellent organizational skills, detail-oriented, accurate and precise.
• Ability to maintain good rapport and communication with other staff members, corps personnel and the public.
• Knowledge of Salvation Army practices, policies, and organization desirable.
Qualified applicants with criminal histories will be considered for the position in accordance with the San Francisco Fair Chance Ordinance.
Excellent benefits to include medical/dental, vacation, sick leave, Short Term Disability, Life Insurance, Retirement (Defined Contribution Plan), Kroc Center membership, and much more!
Equal Employment Opportunity Employer. Minorities/Women/Veterans/People with Disabilities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP
- The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure
is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41