Randstad Administrative Assistant in Novato, California

Administrative Assistant

job details:

  • location:Novato, CA

  • salary:$23.29 - $27.40 per hour

  • date posted:Monday, April 16, 2018

  • job type:Contract

  • reference:24599

job description

Chat with me now! - https://flashrecruit.com/jobs/300417

Sr. Executive Coordinator

Job Summary

BioMarin is a publicly traded biopharmaceutical company located in Marin County dedicated to making a meaningful impact in the lives of patients suffering from diseases that are often underserved and ignored.

We are currently seeking an experienced Sr. Executive Coordinator who is willing to work in a fast-paced and dynamic department supporting a global biopharmaceutical company. The Sr. Executive Coordinator is position reporting to the VP Global Quality Operations. As a Sr. Executive Coordinator, you will work with the Quality organization on a wide range of complex and critical projects.

Job Responsibilities

  • The primary role of this position will be providing administrative support to the VP, Global Quality Operations, such as:

  • exercising impeccable judgment and discretion in time management

  • calendaring

  • creating and manipulating international/domestic travel itineraries

  • preparation of expense reports

  • Organizational and communication skills are of utmost importance in this role.

  • The ideal candidate will maintain a high level of professionalism with strong influencing skills and self-direction, while anticipating situations or issues that may arise in the near future.

  • The ideal candidate will maintain a proactive approach on all projects and daily tasks in coordination with the Quality staff.

Time Management

  • Manage/leverage VP's time consistent with priorities

  • Coordinate internal and external calendars

  • Prioritize/rebook calendar/meetings in line with functional priorities

  • Provide complex levels of meeting management: plan & ensure calendar remains on target and anticipate changes


  • Create and manage complex itineraries of domestic and international travel

  • exercise outstanding practical and financial judgment with last minutes schedule and travel arrangements.

Financial Management

  • Proactively prepare and submit expense reports

  • Maintain accurate and detailed database for VP's expenses

  • Maintain budget and financial records

  • Maintain deep understanding of (manage) cost center budget to provide right information/answers at right time

Education & Qualifications

  • 7-10 years executive administrative support of S/EVP/C-level executive .

  • Outstanding organizational/problem solving skills

  • History of customized problem solving/prioritization based on executive preference

  • Effectively handle and balance multiple competing priorities while maintaining strong attention to detail and follow-up.

  • Demonstrate high level of initiative for both ongoing and new assignments.

  • Expertise in Microsoft Office

  • Outstanding written & oral communication skills

  • Experience drafting communication tailored to a wide variety of partners/desired audience in executive's voice.

  • Clear, concise verbal & written communicator.

  • Able to effectively state/support/defend rationale/research when questioned by executive/senior leaders


  • Medical, Dental, and Vision Insurance

  • 401K Plan with Company Match

  • Life and AD&D Insurance

Chat with me now! - https://flashrecruit.com/jobs/300417