Nest Labs Executive Administrative Assistant in Palo Alto, California

As an Executive Administrative Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers, team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

The work:

  • Anticipate the needs of your managers and team members while helping them stay focused on their projects by resolving operational and administrative issues before they arise

  • Complex calendaring of meetings with multiple guests (internal external)

  • Respond to requests in timely fashion via phone, email, and text messages

  • Uphold the highest level of confidentiality

  • No task is too big or too small

  • Work with cross functional teams

  • Build relationships with vendors to maintain facilities management

Minimum qualifications:

  • BA BS degree or equivalent practical experience

  • 5+ years of work experience in administration

Preferred qualifications:

  • Preferred previous experience as an admin in the tech industry

  • Professional written and verbal communication with attention to detail

  • Tech savvy and open to learning new tools systems

  • Experience with planning off-site events

  • Ability to multi-task in fast paced environment

  • Heavy travel coordination domestic and internationally

  • Provide a high level of customer support to all members of the team

  • Proactive and creative problem solver

  • Ability to coordinate passport and visa applications